Privacy Policy

1. Purpose

To describe how the Leader Joe 1808 Foundation collects, uses, stores, and protects personal data of everyone who interacts with it — including donors, volunteers, staff, and beneficiaries.

2. Scope

This policy applies to all personal data collected by the Foundation, whether online (via website, forms) or offline (paper forms, events).

3. Data We Collect

We may collect:

• Personal identification information: Names, email addresses, phone numbers.
• Demographic information: Age, gender, community location.
• Sensitive information (where relevant): Health data (e.g., for autism program participants), education status, socioeconomic background.
• Financial information: Donation amounts, payment details.
• Usage data: Website usage, event participation records.

4. Legal Basis for Processing

We process personal data:

• To fulfill our charitable mission (e.g., administering scholarships, community health programs).
• With consent (e.g., for newsletters, event communications).
• For legitimate interests (e.g., improving programs, fundraising) as long as these do not override individual rights.
• To comply with legal obligations (e.g., financial reporting, safeguarding duties).

5. How Data Is Used

• To deliver services: Such as scholarship administration, program management, event coordination.
• To communicate: With donors, volunteers, beneficiaries (updates, newsletters, appeals).
• To fundraise: Analyze giving patterns, personalize outreach, issue receipts.
• To improve our work: Monitor and evaluate programs; report on impact.

6. Data Sharing & Third Parties

• We do not sell personal data.
• We may share data with:
  • Partner organizations: For program delivery (e.g., local NGOs, schools).
  • Service providers: Payment processors, email platforms, CRM systems.
  • Legal authorities: When required (e.g., safeguarding concerns, financial audits).
• When we share data, we require partners to respect privacy and data protection standards.

7. Data Retention

• Personal data is kept only as long as needed for its purpose (e.g., for donor records, at least X years for financial compliance).
• Sensitive data (health, safeguarding) may be retained longer, subject to strict access controls and legal requirements.
• When data is no longer needed, we dispose of it securely (e.g., deletion, anonymization).

8. Data Security

• We use industry-standard technical and organizational measures to protect data: encryption, secure servers, access controls.
• Only authorized personnel have access to personal data.
• We train staff on data protection and privacy best practices.

9. Rights of Data Subjects

You have rights regarding your personal data:

• Access: Request a copy of the data we hold about you.
• Rectification: Ask us to correct inaccurate or incomplete data.
• Deletion: Request deletion (subject to legal or programmatic constraints).
• Restriction: Ask us to limit how we use your data.
• Objection: Object to certain processing (e.g., direct marketing).
• Portability: Request your data in a structured, commonly used format.
• To exercise these rights, contact us via [info@1808foundation.org] (or relevant contact).

10. Consent & Updates

• When we collect data via forms, we will obtain explicit consent (where needed).
• We will inform you (via our website or communications) if this Privacy Policy changes, and obtain fresh consent if required.

11. Contact

For any privacy-related questions, data access requests, or concerns, contact:

Email: info@1808foundation.org

Phone: +44 7407 181 067, +44 7462 673 013, +44 7956 568 269